Han-Pan Data Safe Pvt Ltd

RECIEVE DOCUMENTS

Establish Work Area LLD

Preparation

Ensure that the documents are organized and free from any staples, paper clips, or other obstructions that could jam the scanner. Decide on the scanning resolution and format based on your requirements. Higher resolution scans will produce larger file sizes but will retain more detail.

EQUIPMENTS USED

Sorting Process

Selection of Scanner

Choose a suitable scanner based on the volume and type of documents you need to scan. There are various types of scanners available, including flatbed scanners, sheet-fed scanners, and portable scanners.

SCANNER

Unbinding Organising

Scanner

Place the document face down on the scanner bed or into the feeder tray, depending on the scanner type. Adjust scanner settings such as resolution, color mode (color, grayscale, black and white), and file format (PDF, JPEG, TIFF, etc.). Start the scanning process. Depending on the scanner and the number of documents, this could be a batch process or done individually.

QUALITY ASSURANCE

QC Check Redo,QC failure

Quality Check

Review the scanned images to ensure they are clear and legible. Rotate, crop, or adjust the scanned images if necessary using image editing software.

OCR (Optical Character Recognition)

Imaging Editing

OCR

If you need to convert scanned text into editable and searchable text, run OCR software on the scanned documents. OCR software recognizes text characters in the scanned images and converts them into machine-readable text.

INDEXING

Aligning content Precise Numbering

Indexing

Create an indexing system to organize and categorize the digitized documents. This could involve assigning filenames, adding metadata, or creating a database.

STORING

Data Base Facility Center

Document storing

Save the digitized documents in a secure location. This could be on a local hard drive, a network server, or cloud storage. Implement backup procedures to prevent data loss.

DIGITIZATION

Access Retrieval

User Interface

Ensures that the digitized documents are easily accessible to authorized users. Implementing a document management system or database to facilitate search and retrieval of documents based on indexing criteria.

PHYSICAL COPIES

Disposing Policies

Returning the Physical Documents

Once you have verified the quality of the digitized documents and ensured they are safely stored, you may choose to dispose of the physical copies securely, following any applicable regulations or policies.

MAINTAINANCE

After Sales Services

Regular Maintenance

Regularly backup digitized documents to prevent data loss. Periodically review and update indexing criteria to ensure efficient document retrieval. Maintain and calibrate scanners to ensure optimal performance.

Observations

Increased searchability and accessibility

Improved data security

Enhanced integration and collaboration

Saves space and costs

Disaster recovery

Control of Data Quality

Industries we cater to

Government Organisations Insurance Manufacturing Units Finance and Accounting Logistics Institutions Health Care Centers

Careers

Come grow with us! Han-Pan Data Safe Pvt Ltd is growing into multiple ventures and would like you to join us. Come see for yourself our family culture, with great benefits, where every employee is valued and respected. There are many positions open and great opportunities for growth!

Current Openings

MIS Executive - JD

Collecting information about the technical requirements that each department must meet Developing and evaluating computer systems that satisfy company requirements Supplying resources and training required for subordinates to install and maintain new software programmes Creating, managing, analysing, and debugging IT systems Interpreting specifications and creating IT solutions that adhere to all requirements and financial restrictions Assessing the efficiency of computer systems and enhancing them as necessary Creating MIS documentation to facilitate efficient operations and simple system upkeep Ensuring the privacy of all customers, employees and company records

Back Office Executives

Comp Skills & Marathi language in spoken & written

SDMS PROCESS MODULE